Virtual Event RFP


 




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• An RFP specialist provides consultation in identifying suitable suppliers.
• Your RFP is distributed and bids are obtained in 24 hours – guaranteed!

The planning and production process of virtual events is quite different from live events, the terrain is still quite unfamiliar to many. Overall, the format presents new challenges. That's why ConventionPlanit.com has created this Request for Proposal (RFP) template specifically designed to help you create an inclusive list of event specifications. From the platform and tech options to support, with this form we’ll walk you through the critical questions you need to ask when sourcing a virtual partner.

* Indicates required input

Contact info



*Name

*Title

*Organization

*E-mail address

*Phone number



Event overview



Event name and purpose

Dates(s) of event

Event length (duration)


Event length (duration)

Pre-event access

Post-event access


Type of event (virtual, hybrid, multi-location, etc.)


Event budget



Event history



If you are you converting an in-person meeting to a virtual meeting, what website or agenda do you want to replicate?

Has the event been held virtually before?



Audience



What is the attendee profile?

Where is the audience located/time zones?

How many emcees

How many presenters

How many speakers


Where are the speakers located/time zones?




Program details


Where are the speakers located/time zones?



How many sessions?


Are any sessions concurrent?




Format


Panels


Keynotes

Individual presenters

Educational tracks

Sponsor spaces

Exhibitor spaces

Breakout sessions

Other



Type of content to be streamed

Slides
Videos
Audio only

Pre-recorded
Sponsored content
Other



Interactivity needs

Ask-a-question
Chat
Audience response
Networking
Polling
Scavenger hunt

Trivia
Gamification/raffles
Event mobile app
Closed captioning
Translation services
Other



Registration

Free (unrestricted access)
Require payment
Restricted but free



Where will your content usage data be sent?

Custom landing page
Social media platform(s)

Organization’s website
Other

 How long will the content be available?

  


Data points to be captured

# of RSVP’s
# of attendees

Attendee participation/duration
Attendee interaction



Do you need video snippets for a content marketing campaign?



Selection process


Who will be making the final provider selection and what is your target date for having a contract in place?




Response deadline





Do you want the rfp responses organized on your behalf?






 To send your information, press the submit button below




Our failsafe RFP Valet® process guarantees
your request will be promptly attended to.

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