Contact info

*Name

*Title

*Organization

*E-mail address

*Phone number

Event overview

Event name and purpose

Dates(s) of event

Event length (duration)

Event length (duration)

Pre-event access

Post-event access

Type of event (virtual, hybrid, multi-location, etc.)

Event budget

Event history

If you are you converting an in-person meeting to a virtual meeting, what website or agenda do you want to replicate?

Has the event been held virtually before?

Audience

What is the attendee profile?

Where is the audience located/time zones?

How many emcees

How many presenters

How many speakers

Where are the speakers located/time zones?

Program details

Where are the speakers located/time zones?

How many sessions?

Are any sessions concurrent?

Format

Panels

Keynotes

Individual presenters

Educational tracks

Sponsor spaces

Exhibitor spaces

Breakout sessions

Other

Type of content to be streamed

Slides
Videos
Audio only

Pre-recorded
Sponsored content
Other

Interactivity needs

Ask-a-question
Chat
Audience response
Networking
Polling
Scavenger hunt

Trivia
Gamification/raffles
Event mobile app
Closed captioning
Translation services
Other

Registration

Free (unrestricted access)
Require payment
Restricted but free

Where will your content usage data be sent?

Custom landing page
Social media platform(s)

Organization’s website
Other

 How long will the content be available?

Data points to be captured

# of RSVP’s
# of attendees

Attendee participation/duration
Attendee interaction

Do you need video snippets for a content marketing campaign?

No Yes: include signed website video capture and content marketing release form

Selection process

Who will be making the final provider selection and what is your target date for having a contract in place?

Response deadline

Do you want the rfp responses organized on your behalf?

Our failsafe RFP Valet® process guarantees
your request will be promptly attended to.